Candidate Privacy Notice (for Applicants)

Candidate Privacy Notice (for Applicants)

Scope of application

This privacy notice applies to the processing of personal data, which means information about an identifiable individual (“you“), that Quadrature Capital Limited (“Quadrature“, “we“, “us” or “our“) collects about candidates for employment. It also describes your data protection rights, including a right to object to some of the processing which Quadrature carries out. More information about your rights, and how to exercise them, is set out in the Your Choices and Rights section. We also may provide you with additional information when we collect personal data, where we feel it would be helpful to provide relevant and timely information.

What personal data we collect

We collect, use and store your personal data for the reasons set out below.

Where we require the information to enter into an employment contract with you, or where we are required under applicable employment, social security, social protection or other laws applicable to us, the provision of information is mandatory. Where you do not provide your personal data to us, then we would be unable to enter into a contract with you or we may need to withdraw our offer of employment for certain roles, such as regulated roles. All other provision of your information is optional. Where you do not provide the relevant data for in these circumstances, the consequences will be explained to you at the time. However, these can include Quadrature being unable to provide certain benefits to you.

Verification and background checks

For certain positions, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualification and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing). The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.

How we share your personal data

Your personal data will be shared with companies providing services under contract to Quadrature as part of the recruitment process, such as background checks, psychometric tests or assessment tests. Your personal data also will be shared with government authorities and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws. In the event that a Quadrature business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser’s adviser and will be passed to the new owners of the business.

Your choices and rights

You have the right to ask Quadrature for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to Quadrature processing your data, this will not affect any processing which has already taken place at that time. These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.

How long we retain your personal data

If you are successful: we will retain your personal data only for as long as we need it for Quadrature’s legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. After this period which we will take steps to delete your personal data or hold it in a form that no longer identifies you. If you become a Quadrature employee, personal information you provide will become a part of your employee file and may be used later for the management of the employment relationship.

If you are not successful: we will retain your personal data to review our recruitment decision (six months), as well as to keep you in mind for future recruitment processes. If you would prefer that we did not keep your details on file, please let us know.

International transfers

Your personal data will be processed in or accessed from jurisdictions outside the European Economic Area (“EEA“) by members of the Quadrature group, and certain service providers to be able to administer personnel records in jurisdictions that do not have equivalent data protection laws to those in the EEA for the purposes outlined above.

When we transfer your data within the Quadrature group, we make use of standard contractual data protection clauses, which have been approved by the European Commission. When we transfer your data to organisations outside Quadrature we use European Commission-approved standard contractual clauses to safeguard the transfer, unless we transfer personal data to a third party that has implemented Binding Corporate Rules or which uses the EU-U.S. Privacy Shield, in which case we may rely on one of those mechanisms to safeguard the transfer. For further information, including how to obtain a copy of the documents used to protect your information, please contact us as described in the Contact Us section below.

Updates to this privacy notice

This privacy notice may be updated periodically. We will update the date at the top of this privacy notice accordingly and encourage you to check for changes to this privacy notice. On some occasions, we may also actively advise you of specific data handling activities or significant changes to this privacy notice, as required by applicable law.

Contact us

The data controller for your personal data will be Quadrature Capital Limited by whom you are employed, or engaged as a Quadrature contractor. If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us at privacy@quadraturecapital.com.

Rev. 24 May 2018

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